Privacy Policy

Last Updated: December 17, 2025

Welcome to the official website of the IVR 2026 Istanbul Congress.

We, as the Local Organizing Committee of IVR 2026 (“we”, “us”, or “our”), operate the website https://ivr2026istanbul.org (the “Site”). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the Law on the Protection of Personal Data No. 6698 (“KVKK”) of the Republic of Türkiye and, where applicable, the General Data Protection Regulation (“GDPR”).

By using our Site and submitting your registration forms, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect personal data strictly necessary for the organization, security, and management of the IVR 2026 Congress. Through the registration and information forms on our website, we collect the following categories of personal data:

  • Identity Information: Name, Surname, Citizenship/National Identification Number (T.C. Kimlik No / Passport Number).

  • Contact Information: Email address, Phone number.

  • Professional Information: Institution/Organization, Title/Position.

2. Purpose of Data Processing

Your personal data is processed for the specific purposes listed below:

  • Registration Management: To process your application for the Congress, manage attendance lists, and issue ID badges.

  • Communication: To send you confirmations, updates, scientific programs, and important announcements regarding the Congress.

  • Legal & Administrative Compliance: To fulfill legal obligations required by Turkish authorities (e.g., security notifications for large gatherings) using your National ID/Passport number.

  • Certification: To prepare participation certificates and academic proceedings.

3. Storage and Security of Data

We take the security of your data seriously.

  • Location of Data: All personal data collected through this website is stored securely on our own private servers located within the Republic of Türkiye.

  • Security Measures: We implement appropriate technical and administrative measures to prevent unauthorized access, loss, or misuse of your personal data. These measures include firewalls, secure socket layer (SSL) encryption for data transmission, and restricted access controls.

4. Data Sharing and Third Parties

We respect the confidentiality of your personal information.

  • No Third-Party Sharing: We do not sell, trade, or transfer your personally identifiable information to outside parties for marketing or commercial purposes.

  • Legal Exceptions: We may disclose your information only if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency in Türkiye).

5. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Performance of a Contract: Processing is necessary for the performance of the registration agreement for the Congress.

  • Legal Obligation: Compliance with the laws of the Republic of Türkiye.

  • Legitimate Interest: To ensure the security and smooth operation of the Congress.

6. Retention of Data

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

7. Your Data Protection Rights

Under KVKK and GDPR, you have the following rights regarding your personal data:

  • Right to Access: You have the right to request copies of your personal data.

  • Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.

  • Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.

  • Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data.

  • Right to Object: You have the right to object to our processing of your personal data.

  • Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you.

To exercise any of these rights, please contact us using the information provided in Section 9.

8. Cookies

Our website may use standard “cookies” to enhance user experience (e.g., keeping you logged in during a session). You can choose to disable cookies through your individual browser options, but this may affect your ability to use certain features of the Site.

9. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact the Local Organizing Committee:

  • Email: info@ivr2026istanbul.org

  • Website: https://ivr2026istanbul.org